Guide

How to Invite Someone to a Zoom Meeting via Email

Follow these step-by-step instructions to invite someone to a Zoom meeting using Gmail. These steps will guide you through accessing the invite options and sending an email invitation.

1. Open Zoom App or Website – Launch the Zoom desktop app or go to zoom.us and log into your account.

2. Start or Schedule a Meeting – Either start an instant meeting or click on “Schedule” to plan one for later.

3. Copy Invitation Link – After starting or scheduling, click “Participants” > “Invite”, then select “Copy Invitation” or just “Copy Link.”

4. Open Your Email Provider – Go to your email service like Gmail, Outlook, or Yahoo and click “Compose” or “New Mail.”

5. Enter Recipient’s Email – In the “To” field, type the email address of the person you want to invite.

6. Paste the Zoom Info – In the body of the email, paste the Zoom link and meeting details (Meeting ID, Passcode, etc.).

7. Add Subject and Message – Write a clear subject like “Zoom Meeting Invite” and a quick message explaining the purpose or time.

8. Send the Email – Once everything looks good, click “Send.” The invitee can now join the meeting using the link you shared.